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Example: "On April 28, 2026, [Employee Name] was 45 minutes late for their shift," rather than "[Employee Name] is lazy".

How to Write Up an Employee: 11 Common Situations - BambooHR x3ooox

Reference the specific company policy or safety regulation that was violated. Example: "On April 28, 2026, [Employee Name] was

A clear statement of what will happen if performance does not improve (e.g., suspension, termination). Example: "On April 28

Based on standard professional practices in 2026, an employee write-up is a formal, documented warning regarding performance or conduct issues. It serves as a crucial step in progressive discipline, ensuring a paper trail exists if further action—like suspension or termination—becomes necessary.

Focus on facts, not emotions. Avoid personal opinions and stick to observed behaviors.