[Company Name] Date: [Date of Document] Location: [City/Town] ACT No. [Number] On the Write-off of Prizes and Promotional Material Commission Members: Chairperson: [Name, Job Title] Member: [Name, Job Title] Member: [Name, Job Title]

Order No. [Number] dated [Date] regarding the conduct of the [Name of Contest/Event, e.g., "Annual Summer Giveaway"].

Ensure you mention the specific marketing campaign or event so the expense is clearly "business-related" for your accountants.